City changes payment structure
- Up until now, vendors who did work for the city often had to wait until the following city council meeting to get paid. The city council had to formally approved the payment.....
Up until now, vendors who did work for the city often had to wait until the following city council meeting to get paid. The city council had to formally approved the payment.
What made that especially irritating for the vendors was that the same city council had already approved the work in the first place.
For example, the city council might approve a bid from a construction company to dig a ditch within city limits for a city project.
Once the construction company dug the ditch, it would have to wait up to two weeks for the council to approve paying for it.
The principle applied to goods as well. Say the council voted to approve ordering a new vehicle for the police department.
Once the vehicle is ready to be picked up, the car dealership has to wait until the next city council meeting before the city can get authorization to pay for it.
To speed the process along, and keep vendors for the city happy, the council voted on Tuesday evening to allow city staff to make payments for projects the council has already approved.
In the future, city finance director Melissa Meyer or city administrator Keith Muetzel can authorize vendor payments without needing immediate council approval.
However, to ensure full transparency and strong internal controls continue, any payments that have been made since the last council meeting will still be presented to the council at the next meeting.
In other city news, the council:
• Approved a variance from Brett Weelborg to exceed the height limitations while constructing an accessory building on his property.
• Approved a waiver of plat to merge lots three, four, and five, block 1, of the Ponderosa Business Park Addition into one parcel totaling 6.9 acres.
The purpose of the waiver is to combine the lots to one parcel for construction of a new building that will fall on existing lot lines and platted easements.
• Approved an annual trade option on the backhoe used by the public utilities, for $6,412.
• Approved the 2013 Health Insurance Renewal and Non-Union Employee Share of Premiums Resolution for city employee health insurance.
• Appointed Tim Gilk to the airport commission to fill a vacancy left by Phil Martin’s resignation.